Los Alamos Youth
Soccer League
November 2005
Meeting Minutes
November 28, 2005
Board Members Present: John Erickson, Dean Obermeyer, Amy Lemke, Chad Olinger, Joanne Wendelberger, Karl Hjelvik
Non-Board Member Present: Shelly Hadlock (Recreational Team Registrar)
Absent: Rich Graham, Wolfgang Runde, Paul Langan, Jim Tencate
Meeting called to order at
6:35 p.m.
Items added to agenda: No new items were added
to the agenda. John made motion to
approve agenda; Karl seconded the motion.
Motion carried.
Review and approve 10/24/05
LAYSL Board meeting minutes:
Note: Action items are to be reviewed under new business. (Action items highlighted yellow in these minutes, and tabulated on last page.)
Discussion on meeting minutes.
á Section on Advanced Coaches Issues: Change Òthe assistant coachÓ to Òseveral assistant coachesÓ.
John moved to approve 10-24-05 LAYSL Board meeting minutes as amended; Amy seconded the motion. Motion carried.
President:
Dean had sent e-mail to Abney about his concerns about the Boys High School coaches and their favoritism towards Northern Soccer Club. He was also concerned that the boysÕ high school coaches were coaching for Northern SC and therefore they violate NMAA rules. Dean felt that he had made his points and that we were not going to pursue this any further.
Chad wondered what is happening with the boys high school players and Joanne thought that we might have one younger team (U15/U16) and Northern might get two teams.
Risk Manager / Vice President:
No report.
Treasurer:
The financial report was distributed and net income is $1,371,38 as of 11/28/05. After some discussion, Chad moved to approve the financials and John seconded the motion. The motion carried.
Recreational Team Registrar:
We have received Risk Management cards from NMYSA and the coordinators will distribute them to the coaches.
We also discussed recreational uniforms and to add a permission box on the recreational form so we can add pictures of players to the newsletter and our web site.
Recreational Coordinator:
We will distribute flyers to the schools before Christmas break. Dean would get Amy the number of kids at each elementary school.
Karl needs to get a copy of our non-profit status (501(c) 3) letter to the schools.
The first practice for recreational will be the week of March 13 and the last game will be the week of May 13.
Advanced Team Coordinator Report:
We have three new teams for the spring. The teams consist of High School girls and the age groups are U-15, U-17 and U-18. Mike Kluk and Cindy Lawton will coach the U-15 team, Ron Nakioka will coach the U-17 and Cindy Lawton will coach the U-18 team. If we get enough boys for a team, John Miller will be the coach and Jiri Kubicek will be the assistant coach.
Joanne distributed the Blast-Off financial report.
Referee Coordinator:
There was some discussion on ensuring that we had licensed referees on the field. We also discussed jewelry and that we need to continue to inform everyone that jewelry cannot be worn during practice or games.
In addition, we discussed play-ups and can play-ups only be 1 year? NMYSA rules do not restrict play-up to only 1 year.
Training / Field Coordinator:
Nothing to report.
Publicity / Website Coordinator:
Jim was not at the meeting, but he did not have the August 22nd minutes and he also would like the 2005 AGM draft minutes.
We do not know if we will have any teams for the High school boys, yet.
We have to ensure that we provide a good program/product to the community.
Recreational coach mentorship for the recreational program was discussed and Karl would put a program outline together for the next board meeting.
Blast-Off financial report was reviewed and Joanne would get the board a profit sharing breakdown and what each participating team will receive by the next board meeting.
Action items:
The action items were reviewed and updated.
We need to have in the newsletter information about the
AGM. CoachesÕ corner might be
another good addition to the newsletter.
We need to get Ron Blue more involved in the spring.
Spring registration is in process and we will have open registration at the WR library on January 17, 6-7 PM and at the Mesa Library January 18, 6-7 PM.
Annual General Meeting will be on March 27, 2006 at 7:00 PM and we will check with the Catholic Church to see if we can use the parish hall.
We need a nominating committee. The following positions are open for election:
á Vice President
á Advanced Team Coordinator
á Training Coordinator
á Field Coordinator
á Equipment Coordinator
Board members should think about good candidates for the board positions.
Spring Fling:
Spring Fling was discussed and it was decided to table the discussion until the next meeting.
Calendar review:
Amy would send Jim recreational team dates for the spring
Meeting adjournment:
Next meeting was tentatively scheduled for December 19.
Motion made by John to adjourn the meeting. Karl seconded the motion. Motion carried. Meeting adjourned at 8:35 PM.
Submitted by,
Karl Hjelvik
Attachment: Action Item List
LAYSL Board
Members
Action Items
|
Action Item |
Responsible
Person |
Date Created |
Date Closed |
Comments /
Summary |
|
Dean would get Amy the number of kids at each elementary
school |
Dean Obermeyer |
11/28/05 |
|
|
|
Karl needs to get a copy of our non-profit status (501(c)
3) letter to the schools. |
Karl Hjelvik |
11/28/05 |
12/15/05 |
|
|
Joanne would get the board a profit sharing breakdown and
what each participating team will receive by the next board meeting. |
Joanne Wendelberger |
11/28/05 |
|
|
|
Check with the Catholic church to see if we can use the
parish hall for the AGM. |
(?) |
11/28/05 |
|
|
|
Amy would send Jim recreational team dates for the spring |
Amy Lemke |
11/28/05 |
|
|
|
LAYSL to contact Dick McIntyre of LA Parks & Rec. to let them know to go forward with Spring, 2006 North Mesa fields maintenance plans. |
Dean Obermeyer |
10/24/05 |
|
|
|
LAYSL need to coordinate with LA
Parks & Rec. on obtaining knowledge of when fields are to be watered. |
Dean Obermeyer |
10/24/05 |
|
|
|
For recreational, registration forms need to be updated to include a uniform size, and if a uniform is added. Will wait until the Fall, 2006 season to revise forms. |
Shelly Hadlock |
10/24/05 |
|
|
|
On the revised registration forms, there should be a permission check box for photos of children. |
Shelly Hadlock |
10/24/05 |
|
|
|
NMYSA training coordinator to be contacted to find out what is going wrt coach training since part of our registration fees for the state is to provide training for coaches. |
John Erickson |
10/24/05 |
|
|
|
A letter to parents (of rec. player asked to leave league due to inappropriate behavior) on requirements for rejoining the league. Risk manager requested that the letter be sent to NMYSA as well. |
Dean Obermeyer Wolfgang Runde |
10/24/05 |
|
|
|
Mailing to LAYSL parents concerning the recreational misconduct issue. |
Dean Obermeyer |
10/24/05 |
|
|
|
Flyer concerning Spring, 2006 registration for rec. should be in elementary school students before the winter break because registration starts on January 1st. |
Amy Lemke / Shelley |
10/24/05 |
|
In process |
|
Documented details of program whereas experienced, advanced coaches assist recreational coaches on coaching strategies, and approved by LAYSL. |
Karl Hjelvik |
10/24/05 |
|
In process |
|
Determination of dates to start of recreational practices/play. |
Amy Lemke |
10/24/05 |
11/28/05 |
|
|
Inquiry to recreational coaches on team favorite practice games or success stories for next newsletter. |
Amy Lemke |
10/24/05 |
|
On-going |
|
Discussions with Northern or Mountain league teams on recreational play for older teams for Spring. 2006. |
Dean Obermeyer |
10/24/05 |
|
|