Los Alamos Youth Soccer League

Board of Directors Meeting

23 May 2005, 7:30 – 9:30 pm

LAPS Board Room

 

Minutes

 

1.           Board members and registrars stuffed registration packets into envelopes for mailing to players. Dean Obermeyer called meeting to order at 7:50 p.m.

 

2.           Present:

Board Members: Dean Obermeyer, Jim TenCate, Joanne Wendelbeger, John Erickson, Amy Lemke

Contractors: Shelley Hadlock (Rec Registar), Lynn Murrell (Adv Registrar)

 

 

Absent:

Board Members: Wolfgang Runde, Karl Hjelvik, Paul Langan, Rich Graham, Chad Olinger

 

3.           John Erickson moved to approve the agenda, seconded by Amy Lemke. Motion approved.

 

4.           No minutes from previous meetings were available for approval.

 

5.           Reports

               a. No Treasurers report.

 

               b. Lynn Murrell reported that she delivered advanced program registration packets to Joanne Wendelberger on May 23. YTS and first half of recreational program registration packets would be mailed to currently registered players tomorrow. Shelley Hadlock reported that the remaining recreational program registration packets would be mailed by Wednesday or Thursday of this week. Copies of registration packets will be dropped off at the Library. Shelley recommended publishing an ad with registration information in the Los Alamos Monitor during the registration period. The registration deadline is July 8, 2005. Walk-in registration nights would are scheduled for June 7^th at the LA Library, ande June 9^th at the White Rock Library.

Board members agreed by consensus that an ad be published in the Los Alamos Monitor on Wednesdays and Sundays beginning the first week of June and ending on Wednesday, July 6.

 

               c. Amy Lemke reported that flyers advertising LAYSL YTS and Rec registration were delivered to the elementary schools and the middle school on Friday, May 23. The middle school agreed to make a daily announcement about LAYSL registration through the end of the school year. Copies of the flyer were given to meeting attendees. Amy wants to review age group rules and guidelines.

 

               d. Joanne Wendelberger reported that tryouts were underway. Based on the numbers of players attending, we will likely form girls’ teams at U11, U12, U13, and U14 age groups and boys’ teams at U10, U11 (two teams), U12, and U13 age groups. Joanne is concerned that we will not have enough players for a U14 boys team. Ron Blue is assisting with tryouts. Coaching resources will be finalized at the conclusion of tryouts. Joanne has received Blastoff tournament material from Vicki Longmire. The tournament is scheduled for August 27, 20005 and August 28, 2005. Joanne is going to talk with our advanced program coaches to get recommendations on teams to invite. Duke City League play begins September 10, 2005. Shelley asked about the registration fee for players that wanted only to play in friendlys.

Board members agreed by consensus that recreational teams could begin practice the week of August 29, 2005 with games scheduled beginning September 9, 2005. Players that wanted to participate in friendlys only would pay $25 fee to cover the cost of registration and insurance.

 

               e. No Referee Coordinator report.

 

               f. No Equipment Coordinator report

 

               g. No Fields Coordinator report

 

               h. Jim TenCate reported that we should consider having LAYSL’s email lists administered by Cybermesa instead of YahooGroups. This would bring all network services under one provider. He will bring a copy of our Cybermesa bi-monthly bill to the next meeting for review. Jim wants to revise the web site based on page use statistics and ease of use.

 

               i. John Erickson reported that a grade 9 referee upgrade clinic was held at the LAPS boardroom and Community field on Sunday, May 22. Youth Module I & II trainings had been cancelled in March due to weather and they will be rescheduled for the fall. John will discuss summer player camp possibilities with Ron Blue.

 

6.           Old Business

               a. Joanne Wendelberger and Dean Obermeyer were invited to meet with parents of YTS U11 players on May 16. These players are eligible to attend LAYSL’s U12 tryout sessions. Information was given on LAYSL’s program offerings and competition opportunities in Albuquerque that LAYSL’s advanced program teams participate in. Board members discussed various issues that could effect LAYSL’s program offerings.

Board members agreed by consensus that we will continue to promote LAYSL programs in a positive way, provide coach, referee, and player training opportunities, and review our program guidelines and offerings prior to the 2005 Fall season.

 

7.           New Business

               a. LANB is sponsoring SportSort Web sites for high school athletic teams and has extended the offer to LAYSL and LAYSL advanced teams. Board members reviewed and discussed the SportSort Web site proposal. Jim TenCate stated that if LAYSL teams wanted team web sites that he would be willing to create and maintain them.

Board members agreed by consensus that we would not participate in the SportSort offer program.

 

b. Board members agreed by consensus that we would hold our meetings in the LAPS boardroom while the Library meeting rooms are unavailable. Jim TenCate will place LAYSL on the meeting room scheduling lottery. Deadline is June 5, 2005.

 

               c. The newsletter is published three times a year. LAYSL receives income from ads placed in the newsletter. Jim will have to convert the newsletter template to a different application since he does not have Microsoft Publisher. No recommendations were made.

 

               d. Board members agreed by consensus that we will review LAYSL’s programs and guidelines once registration numbers are known.

              

 

8. Meeting adjourned at 8:45 p.m.

 

Submitted by Dean Obermeyer