Los Alamos Youth Soccer League
Minutes of the LAYSL Monthly Board Meeting
January 24, 2005
Present:
Board Members: Bill Flor, Paul Jackson, Dean Obermeyer, Ann Thoma, Bruce Barraclough, Karl Hjelvik, John Erickson, Mike Wyman, Paul Langan
Visitor Contractor Present:
(Registrars) ShelleyShelly
Hadlock
Absent:
Board Members: Molly Cernicek
Contractor: (Registrar) Lynn Murrell
Paul Jackson called the meeting to order at 6:35 p.m.
Review of previous meetingÕs minutes
Minutes were reviewed. There was some discussion on the format of the minutes.
Bruce formally made the Motion to approve the amended Minutes. Paul Jackson seconded the Motion. The Motion was passed unanimously.
Proof of Insurance
We should receive the proof of Insurance together with the registration packages.
We contacted NMYSA and asked them to fax it to us. (it was received any a copy was given to the Park and Recreation department.)
We had have 269 YTS and Competitive players and 301
recreational players registered for 2004/05, but Spring registration is not complete yet..
LaserÕ91 was dissolved and they are combining with the Laser 90.
Fields(Mike Wyman)
We need to stay off the fields when the county says so.
Besides the LA County website there will also be signs at the fields showing if the field is closed or open.
There was a question about who makes the decision and the board was informed that Dick McIntyre makes the decision.
Kite Festival will be May 21st-23rd
Spirio 3 will be closed so the field can be ÒrestedÓ.
During the last Park and
Recreational meeting when fields space was decided, Los
Alamos Soccer Academy was represented by Dave Reagor and they asked for North
Mesa on Tuesdays and Thursdays 3:30-5:30 PM and they got those timeswere tentatively given those
times through us. They stated that they would have 20-30 players. They
are not related to LAYSL and they would have their own insurance. There is
also supposedly another club coming to town and their representative Cindy
Lawton asked for field space for 200 players.
Rover and Western will reopen for the spring, while Spirio 3 will be closed.
Mike also informed the committee that he would resign after the meeting because he had no more kids in the program.
Dean mentioned that the goals on Western area should be aluminum goals and that we need sand bags to be placed on the goals.
Mike also mentioned that Jon SchoonoverÕs (District 5 commissioner) article in the LAYSL newsletter was the last straw. Jon S. was blocking the transfer of 3 players to Albuquerque and his decision was reversed by the NMYSA appeal committee and his article was still printed in our newsletter. Paul J. stated that Bill should have gotten the article reviewed and approved by the board before the newsletter was printed. Several board members had very strong opinions about Bill publishing this article.
Paul L. was going to send an e-mail to all coaches to see what they needed.
The lining equipment is located in Los Alamos
because the
we do not have space in the White Rock locker.
Karl informed the board that CB Fox cannot get Adidas uniforms, but they can get High 5 uniforms. It was decided to form a committee to look into the uniform issue and Dean, Bruce, Paul L and Ann volunteered to sit on the committee.
Paul J. made motion to allow the registrars to purchase anything less than $100 without board approval. Bruce seconded the motion and it was passed unanimously.
The registrars were reminded to make sure that they kept the receipts.
Karl informed the board that Tim Doyle will do a financial review of LAYSLÕs financial records and the board decided that his kids registration fee will be waived.
Molly Molly??? discussed having 5v5 for U-11
and above and she would discuss it at the AGM.Newsletter
Bill said that he had asked for newsletter articles since August
Bill also stated that he had no intention of slamming anyone by publishing JonÕs article.
He was also frustrated with the lack of newsletter articles and he was under pressure to get the newsletter published since we did not publish a newsletter in November.
There was a general discussion on how many newsletters should be published in a year, but no decision was made.
Bill was also informed that he needed to let board members know what ads we have in the newsletter
The LASA ad was discussed and the small print in the left hand corner was not large enough for our members to see that it was a paid advertisement.
Shelly felt it could be looked at as the LASA was endorsed by LAYSL.
Jon SchoonoverÕs article was
discussed more and several board members showed their disappointment with
BillÕs decision on publishing the article.
It was decided that anything published must be reviewed by the board before it is published.
Karl handed out three different budget proposals and they were reviewed by the board. John E. had another 5 budget proposals and after some discussion it was decided to reduce the fees for advanced and YTS to $85 and $50, recreational for U-8 and above to $50 and $30 and U-5 and U-6 to $35 and $20.
Nominating Committee
Dean
was Committee chair and he was wondering if he should serve since he was acting
V.P. Paul J. did not feel that it would be any problem since he was newly
elected to the board. Both registrars are members of the committee and Louie Janicky Janecky will also serve.
Timeline: Establish committee by end of month and get nominees soon thereafter.
Mike made a motion to make Dean permanent V.P. and Ann seconded the motion. Paul J. said that he would not entertain the motion because Dean had to be elected at the AGM.
Mike said that Paul could not squash the motion because of RobertÕs Rules of Order and that he as a president could only vote in a tie. As a president he could table the motion, but he could not quash a motion.
Paul J. noted MikeÕs concern.
Paul J. mentioned that 8 board positions were up for election.
The AGM will be held on March 28th at 7:00 PM and Ann would check with the Catholic Church to use their mess hall.
Meeting was adjourned at 8:42 p.m.
Submitted by,
Karl Hjelvik