Los Alamos Youth Soccer League

Minutes of the LAYSL Monthly Board Meeting

August 23, 2004

Present:

Board Members: Bill Flor, Ann Thoma, Paul Jackson, Bruce Barraclough, Vicky Longmire, Karl Hjelvik, John Erickson, Jon Schoonover, Molly Cernicek (left early),

Visitor Present: (Registrars) Shelley Hadlock and Lynn Murrell

Secretary: (Non-Board Member) Lisa Pansoy-Hjelvik

Absent:

Board Members Paul Langan and Mike Wyman

Paul Jackson called the meeting to order at 6:40 p.m.

Review of previous meeting’s minutes

§ Minutes were reviewed by Board Members. Some minor amendments to the minutes were called-out

Bruce Barraclough formally made the Motion to approve the amended Minutes. Bill Flor seconded the Motion. The Motion was passed unanimously.

YTS Needs

• Fields: After 9/11/04, the WR Sat. a.m., early p.m., Overlook Park fields to be available for YTS. Jon Schoonover will adjust his scheduling needs as necessary.
• Registration Numbers: 76 children in YTS.
• Income from Registration Numbers: 76 children of which 7 children’s fees are waived for a total revenue of $8,360 - $725 (for 7 children).
• A request will be presented to Mike Wyman to put together a practice schedule for posting coordinating with high school soccer needs.
• Molly requested that $2,700 go to Capitol Soccer Club for registration plus $300 subsidized for uniforms.

Karl Hjelvik formally made the Motion to pay $2,700 in fees to Capitol Soccer Club out of the YTS registration fees, and an additional $300 for subsidizing uniforms. Bruce Barraclough seconded the Motion. The Motion was passed unanimously.

• There was some discussion/questions on the Capitol Soccer Club costs, which included paying for referees, field rentals and goals.
• On the issue of goals, there was discussion that the YTS goals were lent to us by Capitol Soccer Club.
• It would be worthwhile to go through our equipment stock.

ACTION ITEM: Paul Langan: How many and which goals are available? Which belong to LAYSL, and which belong to Capitol Soccer Club?

Uniforms

• The uniforms were ordered with the Albuquerque House of Soccer. Uniform colors were chosen by Rec. coaches, so every team has a different color. Socks will match jersey that they have. Cost was $22/player, and delivery is about 1-2 weeks.
• For U10, YL and YM sizes ordered.
• It was discussed that if uniforms are purchased as was done this year, perhaps parents can indicate uniform sizes on the registration form. Sleeve will have LANB logo; on front jersey will be LAYSL logo. Bill Flor mentioned that logo is available in monochrome, and he’ll send this to House of Soccer.
• No extras were ordered, but more can be ordered later.

Blast-Off Tournament

• Vicky Longmire discussed at length specifics for Blast Off Tournament that need to be worked out. Fields arranged already. Schedule of games available, and will be provided for LAYSL website.
• Bruce Barraclough concerned on availability of obtaining referees with a late notice (less than 1 week notice).
• Discussed that North Mesa fields not available due to non-LAYSL soccer club training. Fields available are Spirio 3 and Dara Jones, Pueblo, and Community Field.
• Fields still need to be lined.
• Goals need to be moved into place as well.
• Require Field Marshalls as well.
• Competitive Coaches need to be contacted to bring their own first aid kit.
• Need disclaimer about games being played and lightening storms affecting ability to play all games if games are stopped.
• To attract referees will offer the following: $20.00/game/referee for 1^st 3 games. Thereafter it is $30/game.

Rec. Soccer

• 9/30/04 is first practice
• Schedules need to be sent to coaches and referees.
• Will inquire with Mike Wyman re: scheduling of fields and determining volunteers to line fields; also need help with moving goals.
• Regarding Junior High Program: possibly ask for permission to have information booth during orientation to get signups for this program.

Equipment

• No other ssues discussed.

Other

• Need disclosure forms filled-out; available on NMYSA.
• For all advanced coaches, these need to be filled out unless coach has a security clearance already.

Meeting was adjourned at 8:25 p.m.

Submitted by,

Lisa Pansoy-Hjelvik